To add a signature in Microsoft Outlook, follow these steps depending on whether you use the new or classic version of Outlook:

For Outlook's New Version (released in 2024)

1. Open Outlook and go to your inbox.
2. Click the gear icon (Settings) in the top-right corner.
3. Under Account , select Signatures.
4. Add a new signature by typing or pasting your desired text. You can format it with fonts, colors, and add links. To add an image, click the image icon and upload a JPG or PNG file.
5. Save your signature.
6. Set conditions for when the signature appears (for new emails, replies, or forwards).
7. Save your settings.

On the mobile app, you can add text-only signatures, but formatting and conditions require the desktop version

For Outlook Classic Version

1. Open Outlook and click New Email.
2. In the new message window, go to the Message tab.
3. Click Signature > Signatures.
4. In the Signatures and Stationery window, click New , name your signature, and click OK.
5. Type or paste your signature in the Edit signature box. You can format text and add images.
6. Click OK to save.
7. You can set this signature as the default for new messages and replies/forwards.

You can also create multiple signatures and choose which one to use when composing emails

Summary

• Open a new email message.
• Select Signature on the Message tab.
• Choose Signatures , then New.
• Name and compose your signature with text, images, and links.
• Save and set defaults for when the signature should be added.
• Use the signature automatically or insert it manually when composing emails

This process works for Outlook on Windows and Mac, as well as Outlook on the web with minor interface differences