How to Address a Letter

Addressing a letter properly is important to ensure it reaches the intended recipient and looks professional. Here’s a step-by-step guide on how to address a letter:

1. Write the Recipient’s Address (Inside the Letter)

At the top left of your letter (or sometimes centered), include the recipient’s address:

• Line 1: Recipient’s Name (e.g., Mr. John Smith)
• Line 2: Job Title (optional, if relevant, e.g., Hiring Manager)
• Line 3: Company or Organization (if applicable)
• Line 4: Street Address or P.O. Box
• Line 5: City, State/Province, ZIP/Postal Code
• Line 6: Country (if sending internationally)

Example:

Mr. John Smith  
Hiring Manager  
ABC Corporation  
123 Main Street  
Springfield, IL 62701  
USA

2. Write Your Address (Sender’s Address)

Place your address at the top right corner or top left corner above the date. Include:

• Your name (optional)
• Street address or P.O. Box
• City, State/Province, ZIP/Postal Code
• Country (if international)

Example:

Jane Doe  
456 Oak Avenue  
Springfield, IL 62702  
USA

3. Date

Write the date below your address (or below the recipient’s address if you placed your address at the top right). Example:

May 17, 2025

4. Salutation (Greeting)

Start with a formal greeting such as:

• Dear Mr. Smith,
• Dear Dr. Johnson,
• To Whom It May Concern, (if you don’t know the recipient’s name)

5. Addressing the Envelope

On the front of the envelope:

• Center: Write the recipient’s full name and address (same format as inside the letter).
• Top left corner: Write your return address.
• Stamp: Place the postage stamp in the top right corner.

Example: Envelope Front:

Jane Doe  
456 Oak Avenue  
Springfield, IL 62702  

[Stamp]

Mr. John Smith  
ABC Corporation  
123 Main Street  
Springfield, IL 62701  
USA

If you want, I can provide templates for formal, business, or personal letters! Just let me know.