How to End a Formal Letter

Ending a formal letter properly is important to leave a good impression and maintain professionalism. Here are the key steps and examples for closing a formal letter:

1. Use a Polite Closing Phrase

Choose a respectful and professional closing phrase. Common options include:

• Yours sincerely (when you know the recipient’s name)
• Yours faithfully (when you don’t know the recipient’s name)
• Kind regards
• Best regards
• Respectfully

2. Add a Comma After the Closing Phrase

Example:

Yours sincerely,

3. Leave Space for Your Signature

If sending a printed letter, leave about 3-4 lines of space for your handwritten signature.

4. Type Your Full Name and Title

Below the space for your signature, type your full name and your position or title if relevant.

Example of a Formal Letter Ending:

Yours sincerely,

[Signature]

John Smith
Marketing Manager

Additional Tips:

• Avoid informal closings like "Cheers" or "Take care."
• Ensure your contact details are included in the letterhead or below your name if necessary.
• Keep the tone consistent with the rest of the letter.

If you want, I can help you draft a complete formal letter ending tailored to your specific needs!