How to Write a Leave Letter

Writing a leave letter is a formal way to inform your employer, school, or organization that you need time off. Here’s a simple guide to help you write an effective leave letter:

1. Start with the Date

Write the date on which you are writing the letter at the top.

2. Address the Recipient

Begin with a formal salutation, such as:

• For work: "Dear [Manager’s Name],"
• For school: "Dear [Principal’s/Teacher’s Name],"

3. State the Purpose

Clearly mention that you are requesting leave and specify the dates you want to be away.

4. Provide a Reason

Briefly explain why you need the leave (optional but recommended for clarity).

5. Offer to Assist or Provide Contact Information

Mention if you will be reachable during your leave or if you have arranged for someone to cover your responsibilities.

6. Close Formally

Use a polite closing phrase such as "Sincerely," or "Best regards," followed by your name and designation (if applicable).

Sample Leave Letter

Date: May 22, 2025 To:
Mr. John Smith
Manager, Sales Department
XYZ Company Subject: Request for Leave from May 25 to May 30, 2025 Dear Mr. Smith, I am writing to formally request leave from May 25 to May 30, 2025, due to personal reasons. I have ensured that all my current projects are on track, and I have briefed my colleague, Jane Doe, to handle any urgent matters during my absence. Please let me know if you need any further information. I appreciate your consideration. Sincerely,
[Your Name]
Sales Executive If you want, I can help you draft a leave letter tailored to your specific situation!