Meaning of "To Whom It May Concern"

The phrase "To Whom It May Concern" is a formal salutation used in letters, emails, or documents when the writer does not know the specific name or title of the person who will be reading it. It is often used in professional or official correspondence where the recipient is unknown.

When to Use It

• Writing a reference letter or recommendation when the recipient is not specified.
• Sending a formal inquiry or complaint without a direct contact.
• Addressing official documents like certificates or letters of introduction.

Example Usage

To Whom It May Concern,

I am writing to recommend Jane Doe for the position of Marketing Manager at your company...

Alternatives

If possible, it’s better to find out the recipient’s name or title for a more personalized greeting, such as:

• Dear Hiring Manager
• Dear Customer Service Team
• Dear Sir or Madam

If you want, I can also help you draft a letter using this phrase!