A dignitary visit refers to a visit by a person of high rank or importance, such as a government official, religious leader, or foreign dignitary, to a particular institution or location. Such visits are often seen as an opportunity to engage in discussions on topical issues and to explore areas of mutual interest. The following are some of the key features of dignitary visits:

• Protocol: There are formal protocols that govern the way dignitary visits are managed, including who should greet the visitor and how they should be treated during their visit.

• Coordination: The host institution or department is responsible for coordinating the visit, which may involve preparing an official letter of invitation, arranging transportation, providing lodging, organizing meetings with counterparts, and selecting/presenting gifts.

• Costs: Hosting a high-profile dignitary often involves sensitive and heightened diplomatic and security measures, which can be costly. As a general rule, these additional costs are borne by the host department or unit.

• Notice: Whenever possible, a 2-3 week notice is requested for dignitary visits.

Overall, dignitary visits are seen as an opportunity to engage in stimulating intellectual discussions and to promote mutual understanding and cooperation between different institutions and countries.