An appointment letter is an official document that confirms the appointment of a candidate for a particular job opportunity. It is a legal document that binds the final communication between the organization and employee and confirms the offer made by the employer that is accepted by the candidate. The letter is generally sent after the acceptance of the offer letter by the candidate. The appointment letter is a fairly detailed document that consists of crucial details such as designation, salary, start date, etc.. It contains the complete details of the job role and the company’s expectations of the employee. The letter contains terms and conditions in detail and acts as an employment contract. HR (Human Resources) mostly have ready templates for appointment letters that just need minor changes before proceeding.

An appointment letter is important for both the employer and employee. It is a critical official document that confirms the appointment of a person to a particular job and the candidate’s acceptance of it. It is a legal document produced by the firm that selected the candidate. The letter confirms everything about the job or any doubts regarding the job that the candidate might have. It is a formal document sent out by companies whenever a candidate gets selected for a position.

The appointment letter should include the name, address, contact details, and email address of the employee at the beginning of the letter. It should clearly state the date of joining, job location, designation, emoluments, period of probation/employment, etc.. The letter should be written on a formal letterhead to make it official and include a greeting using the candidate’s official name and preceded by a salutation, such as “Dear Atul Sharma”. Although an offer letter and an appointment letter have a lot in common, there are some differences. An offer letter is used to inform potential candidates that they have been found suitable for the position, while an appointment letter confirms the appointment of a person to a particular job and the candidate’s acceptance of it.