When2meet is a free, web-based scheduling tool designed to help groups find the best common time to meet. It works by creating an event poll where the organizer sets a range of dates and times. Participants then mark their availability on a visual grid, and the tool overlays everyone's schedules to highlight the time slots when most people are free. This makes it easy to reach a consensus on the best meeting time. To use When2meet:

1. Visit When2meet's website.
2. Create a new event by entering its name.
3. Select the possible dates for the meeting.
4. Define the time range during which the meeting can take place.
5. Share the unique event link with participants.
6. Participants mark their availability on a grid.
7. View the group's availability heatmap to choose the best time.

When2meet is appreciated for its simplicity and ease of use without requiring account creation or fees. However, it lacks advanced features such as calendar integration, automatic reminders, and mobile optimization. It's best suited for informal group scheduling such as student study sessions or casual meetups, rather than complex business scheduling needs.